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We’re looking for a Recruitment Coordinator who is the driving force behind connecting top talent with exciting opportunities at Phantom. You’ll collaborate with hiring managers to find the perfect fit for their teams while ensuring every candidate’s journey with us is smooth and engaging. From keeping the HR database and filing system organized to engaging with internal and external contacts like a true professional, you’ll be a part of it all. As a valued member of the Phantom team, you’ll not just uphold our core corporate values—you’ll help them shine in everything we do.

Position Responsibilities:

Recruitment

• Take charge of the full-cycle recruitment process for Phantom, including role intake, posting, sourcing, interviews, offer presentations, and decision-making collaboration with leaders.
• Enthusiastically attract, engage, and select top-tier talent to meet Phantom’s current needs and fuel future growth, using innovative sourcing and interviewing techniques.
• Help shape Phantom Screen’s employer brand, amplifying excitement in the talent market while championing diversity, inclusion, and a stellar candidate experience every time.
• Train, guide, and provide constructive feedback to hiring managers, ensuring a seamless and standardized recruitment process with effective assessments and interview strategies.
• Build and maintain relationships with third-party recruitment partners such as universities, job boards, and external agencies to expand talent pipelines.
• Collaborate with internal resources to set up new and improve existing recruitment and hiring processes.

General

• Respond to enquires, providing consistent and accurate interpretation of legislation and/or employment policies.
• Create various documents such as file notes, announcements, news items and other correspondence.
• Be the go-to expert and champion for Synergy and Dayforce software, ensuring optimal usage.
• Lead onboarding sessions and establish consistent new-hire practices to deliver a welcoming and cohesive employee experience.
• Oversee performance review workflows, ensuring timely generation, communication, and documentation of reviews.
• Maintain and update key documents like spreadsheets, correspondence, and file notes with meticulous accuracy using tools like MS Office.
• Design impactful PowerPoint and Canva presentations and support materials for training and communication initiatives.
• Promptly enter a variety of data into the HRIS and ensure that all new records are promptly created, and existing records are accurately maintained.
• Schedule meetings and reserve meeting rooms as required.
• Conduct internal/external research on an as-needed basis.
• Participate in job-related programs or associated personal development initiatives as required and perform all other duties as assigned.

Position Requirements:

• Demonstrated understanding, interpretation, and application of the Employment Standards Act of BC, and Human Rights legislation.
• Exceptional written and verbal communication skills to produce clear, professional documents for various audiences.
• Ability to remain calm, focused, and professional in a high-pressure environment that is subject to constant interruptions.
• Proven expertise in managing diverse stakeholders and balancing competing priorities while delivering outstanding service.
• Superior interpersonal skills; interacting comfortably and confidently with internal and external contacts at all levels.
• An ability to anticipate problems, using sound judgement to evaluate and analyze information; pro-actively and effectively resolving issues with a minimum of supervision.
• Above average level of attention to detail and accuracy in all tasks.
• A keen understanding of the need to maintain confidentiality when handling sensitive information and the ability to use an appropriate level of discretion.
• A deep understanding of Recruitment fundamentals, including pipelining passive candidates, employer branding, and sourcing for hard-to-fill positions.

Academic Achievements and Work Experience

• 3+ years of full cycle recruitment experience working in a fast-changing environment, ideally in manufacturing, warehouse or production facility.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS or ATS, or other related databases and software (we use Dayforce).
• An equivalent combination of education and experience may be considered.

Shift Details
Full-time, Temporary, Maternity Leave Coverage (March 2025 – September 2026) Monday to Friday 8:00 am to 4:30 pm

Salary
Between $55,000 – $65,000 per year, salary dependent on experience.

What we offer:

• Workplace culture that values meaningful work and developing and distributing a product we’re proud to share
• Ongoing learning opportunities and support for career advancement
• Competitive compensation and group medical and dental benefits/insurance
• Employee Care program and on-site life coach
• Managers who value work-life balance
• Regular team building and social events – everything from pizza, food trucks, barbecue lunches to our annual holiday party
• Support for local and international charities, including World Vision and Cyrus House
• As well as… onsite parking, casual dress code, employee discount, profit sharing, and more!

Note: This is an on-site job, applicants must be available locally and legally entitled to work in Canada.

We would like to thank all applicants, however, only those candidates selected for interviews will be contacted.

If you require additional assistance with your application, please contact [email protected]

If this role seems like the right fit for you Apply Now!

We’re currently looking for a Materials Supervisor who values the same things we do; honest communication, excellent workmanship, providing top tier service, and taking ownership in their work. This position will report to the Materials Manager, and support the Materials Team Lead, Materials Team and Purchasing Team in achieving efficient materials flow throughout Phantom from the time of receipt to the materials leaving the facility.

What You Will Do:

• Assist in the development, revision, and improvement of standard workflow and execution timelines with the goal of reducing material waste.
• Lead day to day support for production to ensure that the right materials are delivered at the right time and place.
• Resolve material quality and supply issues as they arise.
• Co-ordinate Inventory Control tasks to support physical inventory accuracy and translate this into real-time accuracy within Phantom’s ERP system, including cycle counting, reconciling.
• Communicate with internal stakeholders including Customer Experience and Production regarding priorities and requirements for customer shipments.
• Provide informal daily updates to the Materials team with status reports of ongoing projects and strategic efforts.
• Track, monitor, and update materials KPIs daily.
• Coach and motivate the Materials team, providing effective training and cross-training.
• Ensure team members adhere to company policies, procedures, and safety rules.
• Track and update quality inspection forms for all production runs.
• Maintain a first-class, clean, and safe work environment, and positive culture.
• Work closely with maintenance to ensure machinery preventative maintenance is up to date.
• Approve and track employee vacations, corrective actions, incident investigations, and schedules.
• Other duties as assigned by the manager.

Top Three Qualities We are Looking for:

• Strong Communication: you ensure everyone on the team has the information needed to be successful.
• Empowerment: you aim to make sure the team feels empowered to make the right decisions on their own.
• Adaptability: you have the ability to adapt to company needs on the fly and plan around the daily priorities, even if there are curveballs!

What you bring to the role:

• Completion of the following post-secondary education (or equivalent): Supervisory Skills, Quality Assurance Fundamentals, Inventory management Skills, MS Excel
• Minimum 5 years in a materials handling role with 2 years in a leadership role
• General: customer focused, flexible in work schedule, committed to self-development
• Leadership: lead by example, develop, coach, mentor, motivate and support
• Strong Communication Skills: verbal and written English, non-verbal, internal and external facing
• Proficiency in MS Office Suite (especially Excel), ERP systems and typing
• Class 5 (or higher) Driver’s License and access to insured vehicle
• Ability to travel internationally if required
• First Aid (Level 2) or willingness to receive training

Additional desirable skills:

• ERP software knowledge
• Experience working in LEAN Process manufacturing environment
• Manufacturing Engineering principles
• Dedication to self development and improvement
• Self awareness, with respectful and effective communication skills; leading by example to support and develop your team.
• An ability to learn and apply new concepts quickly

Shift Details

• Full-time, Permanent Monday to Friday 8:00 am to 4:30 pm

Salary
Between $65,000 – $75,000 per year, salary dependent on experience.

At Phantom we know that our supervisors have a challenging, yet crucial role within the company. The successful candidate will be passionate about modeling the company values, to speak the truth, to serve each other, to practise stewardship, and to pursue excellence, and will bring open-mindedness to the flexibility required in this position.

Note: This is an on-site job, so all applicants should be locally available and legally entitled to work in Canada.

If you require additional assistance with your application, please contact [email protected]

If this role seems like the right fit for you Apply Now!